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Are you interested in football?
Click here to see how to voice your opinion. Meeting February 19th.
Read this short story if you would like to know what youth sports is really all about! ____
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Revised November 2003
__________________________________ A. The name of the organization shall be the Beaverdam Youth League, Inc., (the Organization). B. The mailing address is P.O. Box 65, Beaverdam, VA. 23015. The corporation= s registered agent is Mildred G. Jackson. The corporation= s registered office is 13099 Old Ridge Rd., Beaverdam, VA. 23015.
A. The objectives of the Organization are to promote the ideals of good sportsmanship and development of a positive self image, through a program of organized sports activity. The program exists solely for the enjoyment and instruction of the persons involved. B. The objectives shall be achieved by promoting, developing, and providing the opportunity for teams to play organized sports; enforcing compliance with league rules; and to do other acts incidental to or connected with the foregoing purpose and the advancement thereof. C. The Purpose: Article I of the Articles of Inc. - Purposes Section 1: The purpose of the Beaverdam Youth League, Inc. is to provide area youth with access to organized youth sports activities in Hanover County, Virginia. Section 2: The corporation= s registered agent is Mrs. Mildred G. Jackson, President of Beaverdam Youth League, Inc.. The corporation= s registered office is 13099 Old Ridge Rd. Beaverdam, VA. 23015Section 3: The Beaverdam Youth League, Inc. is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c)(3) of the Internal Revenue Service Code, or the corresponding section of any future federal tax code. Section 4: No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article I, Section 3 hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Service Code, or the corresponding section of any future federal tax code, (b) by a corporation to which are deductible under section 170 (c)(2) of the Internal Revenue Service Code, or the corresponding section of any future federal tax code. Section 5: Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c)(3) of the Internal Revenue Service Code, or the corresponding section of any future federal tax code or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or the such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
A. Board of Directors: Article III of the Articles of Inc. - Board of Directors Section 1: There shall be a Board of Directors consisting of a President, Vice-President, Registrar, Secretary, Treasurer, League Commissioners, and at large members as determined by Board vote. There shall be no fewer than one Director and no more than 20 Directors. Section 2: The annual meeting of the Board of Directors shall be held each year in September, beginning in 1997, at a time and place determined by the Board of Directors. Section3: A Director may be removed from office by a special meeting of the Board of Directors called for that purpose or at any other lawful meeting of the Board of Directors. The vote of two-thirds of the Board members present will be sufficient to remove a Director. Section 4: The Board of Directors will hold regular meetings at times and in places determined by the Board. Section 5: A quorum of the Board of Directors shall be a majority of the total Directors currently serving on the Board.
Section 6: The Board of Directors may appoint an Executive Committee from its members to conduct such business and handle such affairs of the corporation as the Board of Directors shall designate.
SECTION 2: NUMBER, ELECTION, AND TERM OF OFFICE A. There shall be a Board of Directors: Article 3 Section 1 of the Articles of Inc.: There shall be a Board of Directors consisting of a President, Vice-President, Registrar, Secretary, Treasurer, League Commissioners, and at large members as determined by Board vote. There shall be no fewer than one Director and no more than 20 Directors. B. The Directors shall serve for one (1) year. There will be an annual meeting to elect the Directors. The Term shall begin with the first meeting of each new fiscal year. Board members and commissioners are not limited in the number of terms they may serve. C. At the November regular Board Meeting; the Board shall approve a nominating committee of at least (3) members in good standing of the Organization. The nominating committee will serve during the fiscal year in which it was approved. D. An annual meeting shall be held each September for the purpose of voting on the new Board. Each general member and director present shall have one vote.(see By-Laws Article V for general membership description) Article 3 Section 2 of the Articles of Inc.: The annual meeting of the Board of Directors shall be held each year in September, beginning in 1997, at a time and place determined by the Board of Directors.) At this meeting the nominating committee will present its recommended candidates; nominations will also be taken from the floor, except that those individuals nominated from the floor shall be present to indicate acceptance of said nomination, or written acceptance of the nominee shall be presented with the nomination. All newly elected Board Members shall be sworn in by the Nominating Committee. All ballots will be turned over to the secretary. E. Commissioners will be elected by the Board of Directors in the following months: Youth Baseball, Adult Baseball & Softball - September, Basketball & Co-Ed Fallball - May. All newly elected Commissioners shall be sworn in by the President.
A. The Board shall have the authority, by a two-thirds secret ballot of Board members present, to remove any member of the Board of Directors whose conduct or achievement records are not in keeping with the policies or best interest of the Organization. The director in question shall be notified by the President of the time and intent of such action. The Vice President shall do the notifying, should the President be the director in question. Article 3 Section 3 of the Articles of Inc.: A Director may be removed from office by a special meeting of the Board of Directors called for that purpose or at any other lawful meeting of the Board of Directors. The vote of two-thirds of the Board members present will be sufficient to remove a Director. B. It shall be the duty of the President to notify a member after they have missed two consecutive or three total regular meetings of the Board. The third consecutive or forth total regular meeting missed will result in automatic removal. C. In the event of death, resignation, or removal of an officer or commissioner, his/her successor shall be elected by the current members of the Board and shall serve for the unexpired term of his/her predecessor. For Board election the Nominating Committee shall present qualified potential candidates within 30 days.
A. No Director shall receive compensation for any service he/she may render to the Organization. Directors may be reimbursed for actual expenses incurred in the performance of his/her duties, based on presentation of approved documentation for the expenses.
SECTION 5: DIRECTORS AND DUTIES A. The President shall preside at all meetings of the Organization, and shall perform such duties as are incidental to the office. Robert= s Rules of Order will be used as a basis for procedure at meetings of the Organization . The President may co-sign checks, notes, drafts, and other orders for the payment of money. The President shall swear in all newly elected Commissioners (see By-Laws Article III, Section 2, E). The President shall notify a director or directors in question, of time and intent of such action of removal as stated in (see By-Laws Article III, Section 3, A). The President shall notify a member after they have missed two consecutive or three total regular meetings of the Board to let them know that the third consecutive or forth total regular meeting missed will result in automatic removal (see By-Laws Article III, Section 3, B ). B. The Vice President shall in the absence of the President, perform the duties of the President and when so acting, shall have the powers and be subject to the restrictions of the President. Should the presidents= conduct ever be in question, it is the duty of the Vice President to notify (see By-Laws Article III, Section 3, A and B). The Vice President when needed, may co-sign checks, notes, drafts, and any other orders for the payment of money. C. The Registrar shall be responsible for league registrations in all sports. All records shall be kept in proper order and in a safe place for a period of four years. Records shall include but not be limited to: Participants Name, address, telephone number and parent or guardian (when applicable). D. The Secretary shall be responsible for issuing notices for all meetings of the Board and shall record the minutes and the proceedings of all meetings. The Secretary shall make reports and shall perform other such duties incidental to the office, including the preparation of general correspondence. The Secretary shall distribute The Articles of Incorporation and The Constitution and By-Laws to the newly elected Board at the September meeting. The records of the Secretary shall be kept in a special file and shall be turned over to each succeeding Secretary. E. The Treasurer shall be responsible for the safekeeping of all funds and securities of the Organization. All financial business shall be transacted at such bank and/or banks as the Board may elect. Financial statements shall be submitted at regularly scheduled meetings. All financial records and receipts shall be kept in a special file and shall be audited annually for the prior year= s business or at any such time the Board may elect. This audit shall be conducted by a qualified person or persons appointed by the Board. It is not necessary that the auditors be members of the Organization. The Treasurer must also work with the Commissioners to set a budget for the up-coming season and shall perform other such duties incidental to the office. The records of the Treasurer shall be turned over to each succeeding Treasurer. F. Directors At Large shall serve on Board Level Committees and shall perform other such duties incidental to the position of Director At Large. G. The Commissioner shall be responsible for planning, coordinating and directing those activities related to their perspective sport. Commissioners shall attend all B.Y.L. Board Meetings (or have a representative present in their absence) and give a full report of their perspective sports activities. Commissioners shall perform other such duties incidental to their office.
SECTION 6: LIABILITY OF DIRECTORS A. Liability of Directors Article V of the Articles of Inc. - Indemnification Section 1: The corporation shall indemnify each person who from time to time may serve as an officer or Director of the Corporation, to the extent permitted under Virginia law at the time of any permissible claim. Section 2: Every reference in this Article V to an officer or Director shall include his heirs and personal representatives. The right of indemnification provided by this Article is in addition to, and is not exclusive of any other rights to reimbursement or indemnification to which the person indemnified hereby may be entitled.
A. Standing committees shall carry out such responsibilities as are hereinafter provided or may be assigned from time to time by the Board. Standing committee chairpersons shall be prepared to report on the actions or findings of their committees at any meeting of the Board. All chairpersons shall choose an assistant who will resume their position and duties due to illness, death, resignation, or removal, to the best of their ability. Non-board members may be elected as a committee chairperson. B. The Nominating Committee shall seek out and qualify potential officers and Board members at large for the next year, and present the slate to the Board for approval at the August regular Board meeting. Also, they shall seek out and qualify potential Commissioners for the next year and present these names to the Board at the following meetings: Youth Baseball, Adult Baseball and Softball - August, Basketball and Co-ed Fallball - April. These positions shall be voted on at the next monthly regular board meeting, following the month they are presented. (Ex. Present candidates in August and vote on them in September.) The Nominating Committee shall seek out and qualify necessary Chairpersons for all Board level committees as requested by the Board. In the event of death, resignation, or removal of an officer or commissioner: the Nominating Committee shall present to the Board within 30 days, qualified candidates for Board election (Article III, Section 3, C). C. Ad hoc and special committees may be formed as needed at the discretion of the Board to perform functions as assigned.
A. Regular meetings of the Board of Directors: Article 4 Section 1 of the Articles of Inc.: Regular meetings of the Board of Directors must be held monthly. The time and place will be determined from time to time by the Board. All such meetings will be open to the general membership. Notice of regular meetings shall not be required, however, should the Board change a time and or place of any regularly scheduled meeting, notice of the change shall be given by the Secretary to all Directors at east 72 Hours before such meeting is held. B. Special Board meetings: Article 4 section 2 of the Articles of Inc.: Special Board meetings may be called at any time for any reason upon the request of the President or, at least five Directors, or twenty members. Notice of special meetings called shall be given by the Secretary to all Directors at least 72 hours before such meeting is held. C. A simple majority of duly elected Board members shall constitute a quorum. Article 3 Section 5 of the Articles of Inc.: A quorum of the Board of Directors shall be a majority of the total Directors currently serving on the Board. D. At all meetings of the Board, each Director shall have one vote. Article 4 section 3 of the Articles of Inc.: Voting by proxy is not allowed. E. Except as provided by the Articles of Incorporation or by this Constitution and By-Laws, a quorum vote of the Board, shall be the action of the Board. SECTION 2: GENERAL MEMBERSHIP MEETINGS A. An annual meeting shall be held as specified in Article III Section 2 Paragraph D of the By-Laws.
A. General membership consists of : Article 2 Section 1 of the Articles of Inc.: Membership in the corporation is granted to the parents or guardians of children registered to play youth sports within the Beaverdam Youth League, Inc. and members of the Board of Directors, Committee members and team coaches. B. The Board shall, by a two-thirds (2/3) vote of Board members present, have the authority to remove any member whose conduct is considered detrimental to the Organization. C. Any member may make a motion or second a motion. Article 2 Section 2 of the Articles of Inc.: Voting rights are granted to general members at annual meetings for the election of directors. Only duly elected or appointed members of the Board of Directors shall have voting rights at any regular or special meeting. A. The Board shall have the power to assess fees or dues from time to time. B. The amount of the registration fee for each person shall be determined each season by the Board and shall be paid to the Treasurer or his designee. Fees shall be consistent with the needs and operation expenses of the Organization. Refunds, scholarships or financial assistance, will be considered on an individual basis.
A. The Board shall decide all matters pertaining to the finances of the Organization. B. All Organization income shall be placed in a common treasury and deposited in such bank or banks as the Board shall designate. C. The Treasurer has the authority to write and sign checks not exceeding $250. All checks in excess of $250.00 shall require two signatures to be valid, and may be signed by any two of the following: Treasurer, President, or Vice President. An original invoice or appropriate receipt must be presented for payment by the Commissioner, unless otherwise approved by the Board. D. The Board shall call for an annual audit of all fiscal records of the Organization. Other audits may be called for by a simple majority of a quorum of the Board, as deemed necessary. SECTION 2: EXECUTION OF INSTRUMENTS A. All checks, drafts, Bills of exchange, acceptances, bonds, endorsements, notes, or other obligations or evidences of the Association and all deeds, mortgages, indentures, Bills of sale, conveyances, assignments, transfers of stock powers or other instruments of transfer, contracts, agreements, dividend or other orders, powers of attorney, proxies, waivers, consents, returns, reports, certificates, demands, notices of documents, and other instruments or rights of any nature may be signed, executed, verified, acknowledged and delivered by such persons and in such matter as from time to time may be determined by the Board of Directors. All assets must be registered in the name of the Organization.
A. The official playing rules of the Organization shall be approved by the Board. A copy of all rules will be kept with the Registrar.
A. All awards must be approved by the Organization and shall be of a team nature and shall not emphasize individual achievement.
A. This constitution and By-Laws shall be reviewed at the November regular Board meeting. It may be altered or amended at any regular or special meeting, by a vote of a majority of total members on the Board, regardless of number present. Amendments shall be effective immediately upon adoption unless otherwise specified.
ARTICLE X: REQUIREMENTS OF COACHES A. All coaches shall sign a receipt stating that they have received and will read the Beaverdam Youth League, Inc. A First Aid QuickBReference Check List@ booklet; and they understand that the Beaverdam Youth League, Inc. A By-Laws@ require they have the booklet in their possession during games, practices and other events involving the persons they coach. B. All coaches (of Youth Teams) must complete the NYSCA= s (National Youth Sports Coaches Association) clinic for the sport or sports that they want to coach. Note: AYouth Teams are defined as ages 16 years old and under@ C. All coaches (head or assistant) must meet A & B above before participation with team players.
Commissioners Guidelines Sheet Suggested Committees
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Babe Ruth League, Inc.