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Revised November 2003
__________________________________ ARTICLE 1: NAME AND LOCATION (back to Table of Contents) A. The name of the organization shall be the Beaverdam Youth League, Inc., (the Organization). B. The mailing address is P.O. Box 65, Beaverdam, VA. 23015. The corporation= s registered agent is Mildred G. Jackson. The corporation= s registered office is 13099 Old Ridge Rd., Beaverdam, VA. 23015.
ARTICLE II: OBJECTIVES (back to Table of Contents) A. The objectives of the Organization are to promote the ideals of good sportsmanship and development of a positive self image, through a program of organized sports activity. The program exists solely for the enjoyment and instruction of the persons involved. B. The objectives shall be achieved by promoting, developing, and providing the opportunity for teams to play organized sports; enforcing compliance with league rules; and to do other acts incidental to or connected with the foregoing purpose and the advancement thereof. C. The Purpose: Article I of the Articles of Inc. - Purposes Section 1: The purpose of the Beaverdam Youth League, Inc. is to provide area youth with access to organized youth sports activities in Hanover County, Virginia. Section 2: The corporation= s registered agent is Mrs. Mildred G. Jackson, President of Beaverdam Youth League, Inc.. The corporation= s registered office is 13099 Old Ridge Rd. Beaverdam, VA. 23015 Section 3: The Beaverdam Youth League, Inc. is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c)(3) of the Internal Revenue Service Code, or the corresponding section of any future federal tax code. Section 4: No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article I, Section 3 hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Service Code, or the corresponding section of any future federal tax code, (b) by a corporation to which are deductible under section 170 (c)(2) of the Internal Revenue Service Code, or the corresponding section of any future federal tax code. Section 5: Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c)(3) of the Internal Revenue Service Code, or the corresponding section of any future federal tax code or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or the such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE III: GOVERNMENT (back to Table of Contents) SECTION I: BOARD OF DIRECTORS (back to Table of Contents) A. Board of Directors: Article III of the Articles of Inc. - Board of Directors Section 1: There shall be a Board of Directors consisting of a President, Vice-President, Registrar, Secretary, Treasurer, League Commissioners, and at large members as determined by Board vote. There shall be no fewer than one Director and no more than 20 Directors. Section 2: The annual meeting of the Board of Directors shall be held each year in September, beginning in 1997, at a time and place determined by the Board of Directors. Section3: A Director may be removed from office by a special meeting of the Board of Directors called for that purpose or at any other lawful meeting of the Board of Directors. The vote of two-thirds of the Board members present will be sufficient to remove a Director. Section 4: The Board of Directors will hold regular meetings at times and in places determined by the Board. Section 5: A quorum of the Board of Directors shall be a majority of the total Directors currently serving on the Board. Section 6: The Board of Directors may appoint an Executive Committee from its members to conduct such business and handle such affairs of the corporation as the Board of Directors shall designate.
SECTION 2: NUMBER, ELECTION, AND TERM OF OFFICE (back to Table of Contents) A. There shall be a Board of Directors: Article 3 Section 1 of the Articles of Inc.: There shall be a Board of Directors consisting of a President, Vice-President, Registrar, Secretary, Treasurer, League Commissioners, and at large members as determined by Board vote. There shall be no fewer than one Director and no more than 20 Directors. B. The Directors shall serve for one (1) year. There will be an annual meeting to elect the Directors. The Term shall begin with the first meeting of each new fiscal year. Board members and commissioners are not limited in the number of terms they may serve. C. At the November regular Board Meeting; the Board shall approve a nominating committee of at least (3) members in good standing of the Organization. The nominating committee will serve during the fiscal year in which it was approved. D. An annual meeting shall be held each September for the purpose of voting on the new Board. Each general member and director present shall have one vote.(see By-Laws Article V for general membership description) Article 3 Section 2 of the Articles of Inc.: The annual meeting of the Board of Directors shall be held each year in September, beginning in 1997, at a time and place determined by the Board of Directors.) At this meeting the nominating committee will present its recommended candidates; nominations will also be taken from the floor, except that those individuals nominated from the floor shall be present to indicate acceptance of said nomination, or written acceptance of the nominee shall be presented with the nomination. All newly elected Board Members shall be sworn in by the Nominating Committee. All ballots will be turned over to the secretary. E. Commissioners will be elected by the Board of Directors in the following months: Youth Baseball, Adult Baseball & Softball - September, Basketball & Co-Ed Fallball - May. All newly elected Commissioners shall be sworn in by the President.
SECTION 3: REMOVAL (back to Table of Contents) A. The Board shall have the authority, by a two-thirds secret ballot of Board members present, to remove any member of the Board of Directors whose conduct or achievement records are not in keeping with the policies or best interest of the Organization. The director in question shall be notified by the President of the time and intent of such action. The Vice President shall do the notifying, should the President be the director in question. Article 3 Section 3 of the Articles of Inc.: A Director may be removed from office by a special meeting of the Board of Directors called for that purpose or at any other lawful meeting of the Board of Directors. The vote of two-thirds of the Board members present will be sufficient to remove a Director. B. It shall be the duty of the President to notify a member after they have missed two consecutive or three total regular meetings of the Board. The third consecutive or forth total regular meeting missed will result in automatic removal. C. In the event of death, resignation, or removal of an officer or commissioner, his/her successor shall be elected by the current members of the Board and shall serve for the unexpired term of his/her predecessor. For Board election the Nominating Committee shall present qualified potential candidates within 30 days.
SECTION 4: COMPENSATION (back to Table of Contents) A. No Director shall receive compensation for any service he/she may render to the Organization. Directors may be reimbursed for actual expenses incurred in the performance of his/her duties, based on presentation of approved documentation for the expenses.
SECTION 5: DIRECTORS AND DUTIES (back to Table of Contents)
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SECTION 6: LIABILITY OF DIRECTORS (back to Table of Contents) A. Liability of Directors Article V of the Articles of Inc. - Indemnification Section 1: The corporation shall indemnify each person who from time to time may serve as an officer or Director of the Corporation, to the extent permitted under Virginia law at the time of any permissible claim. Section 2: Every reference in this Article V to an officer or Director shall include his heirs and personal representatives. The right of indemnification provided by this Article is in addition to, and is not exclusive of any other rights to reimbursement or indemnification to which the person indemnified hereby may be entitled.
SECTION 7: COMMITTEES (back to Table of Contents)
(back to Table of Contents) (back to Table of Contents) C. Ad hoc and special committees may be formed as needed at the discretion of the Board to perform functions as assigned.
ARTICLE IV: MEETINGS (back to Table of Contents) SECTION 1: BOARD OF DIRECTORS (back to Table of Contents) A. Regular meetings of the Board of Directors: Article 4 Section 1 of the Articles of Inc.: Regular meetings of the Board of Directors must be held monthly. The time and place will be determined from time to time by the Board. All such meetings will be open to the general membership. Notice of regular meetings shall not be required, however, should the Board change a time and or place of any regularly scheduled meeting, notice of the change shall be given by the Secretary to all Directors at east 72 Hours before such meeting is held. B. Special Board meetings: Article 4 section 2 of the Articles of Inc.: Special Board meetings may be called at any time for any reason upon the request of the President or, at least five Directors, or twenty members. Notice of special meetings called shall be given by the Secretary to all Directors at least 72 hours before such meeting is held. C. A simple majority of duly elected Board members shall constitute a quorum.d Article 3 Section 5 of the Articles of Inc.: A quorum of the Board of Directors shall be a majority of the total Directors currently serving on the Board. D. At all meetings of the Board, each Director shall have one vote. Article 4 section 3 of the Articles of Inc.: Voting by proxy is not allowed. E. Except as provided by the Articles of Incorporation or by this Constitution and By-Laws, a quorum vote of the Board, shall be the action of the Board. SECTION 2: GENERAL MEMBERSHIP MEETINGS (back to Table of Contents) A. An annual meeting shall be held as specified in Article III Section 2 Paragraph D of the By-Laws.
ARTICLE V: MEMBERSHIP (back to Table of Contents) SECTION 1: MEMBERSHIP (back to Table of Contents) A. General membership consists of : Article 2 Section 1 of the Articles of Inc.: Membership in the corporation is granted to the parents or guardians of children registered to play youth sports within the Beaverdam Youth League, Inc. and members of the Board of Directors, Committee members and team coaches. B. The Board shall, by a two-thirds (2/3) vote of Board members present, have the authority to remove any member whose conduct is considered detrimental to the Organization. C. Any member may make a motion or second a motion. Article 2 Section 2 of the Articles of Inc.: Voting rights are granted to general members at annual meetings for the election of directors. Only duly elected or appointed members of the Board of Directors shall have voting rights at any regular or special meeting. SECTION 2: FEES (back to Table of Contents) A. The Board shall have the power to assess fees or dues from time to time. B. The amount of the registration fee for each person shall be determined each season by the Board and shall be paid to the Treasurer or his designee. Fees shall be consistent with the needs and operation expenses of the Organization. Refunds, scholarships or financial assistance, will be considered on an individual basis.
ARTICLE VI: FINANCIAL POLICY (back to Table of Contents) SECTION 1: POLICY (back to Table of Contents) A. The Board shall decide all matters pertaining to the finances of the Organization. B. All Organization income shall be placed in a common treasury and deposited in such bank or banks as the Board shall designate. C. The Treasurer has the authority to write and sign checks not exceeding $250. All checks in excess of $250.00 shall require two signatures to be valid, and may be signed by any two of the following: Treasurer, President, or Vice President. An original invoice or appropriate receipt must be presented for payment by the Commissioner, unless otherwise approved by the Board. D. The Board shall call for an annual audit of all fiscal records of the Organization. Other audits may be called for by a simple majority of a quorum of the Board, as deemed necessary. SECTION 2: EXECUTION OF INSTRUMENTS (back to Table of Contents) A. All checks, drafts, Bills of exchange, acceptances, bonds, endorsements, notes, or other obligations or evidences of the Association and all deeds, mortgages, indentures, Bills of sale, conveyances, assignments, transfers of stock powers or other instruments of transfer, contracts, agreements, dividend or other orders, powers of attorney, proxies, waivers, consents, returns, reports, certificates, demands, notices of documents, and other instruments or rights of any nature may be signed, executed, verified, acknowledged and delivered by such persons and in such matter as from time to time may be determined by the Board of Directors. All assets must be registered in the name of the Organization.
ARTICLE VII: PLAYING RULES (back to Table of Contents) A. The official playing rules of the Organization shall be approved by the Board. A copy of all rules will be kept with the Registrar.
ARTICLE VIII: AWARDS (back to Table of Contents) A. All awards must be approved by the Organization and shall be of a team nature and shall not emphasize individual achievement.
ARTICLE IX: AMENDMENTS (back to Table of Contents) A. This constitution and By-Laws shall be reviewed at the November regular Board meeting. It may be altered or amended at any regular or special meeting, by a vote of a majority of total members on the Board, regardless of number present. Amendments shall be effective immediately upon adoption unless otherwise specified.
ARTICLE X: REQUIREMENTS OF COACHES (back to Table of Contents) A. All coaches shall sign a receipt stating that they have received and will read the Beaverdam Youth League, Inc. A First Aid QuickBReference Check List@ booklet; and they understand that the Beaverdam Youth League, Inc. A By-Laws@ require they have the booklet in their possession during games, practices and other events involving the persons they coach. B. All coaches (of Youth Teams) must complete the NYSCA= s (National Youth Sports Coaches Association) clinic for the sport or sports that they want to coach. Note: AYouth Teams are defined as ages 16 years old and under@ C. All coaches (head or assistant) must meet A & B above before participation with team players.
Commissioners Guidelines Sheet (back to Table of Contents) Suggested Committees
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Other Fine Sites Of Interest |
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Youth Baseball
Basketball
Girls Softball
Football
Hanover County Parks & Recreation
